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West Virginia Initial School Counselor Certification

AKA: West Virginia Student Support Certification

How to Become a School Counselor in West Virginia - 2025 Guide
School Counselor Certification

by School Counselor Certification Staff

Updated: April 4th, 2025

West Virginia Licensing Body

Initial West Virginia School Counselor Certification – Student Support Certificate

The West Virginia Office of Certification offers various types of certifications and permits for School Counselors, who are considered “student support”. Here’s a detailed description of the different types of certifications available:

Student Support Certificate

This certificate is issued to an individual to work in West Virginia public schools in roles such as a School Counselor. There are specific categories under this certificate:

Alternative Certifications (see steps toward certification below)

Alternative certifications are available for individuals who may not meet all the traditional requirements for the Professional Student Support Certificate but are still eligible to work in student support roles.

First-Class/Full-Time Permit for Student Support Personnel

The West Virginia First-Class/Full-Time Permit for Student Support Personnel (Form 1S) is designed for individuals enrolled in a state-approved educator preparation program who still need to meet the requirements for a Professional Student Certificate. Issued by county superintendents to qualified applicants, this permit allows individuals to gain practical experience while completing their educational requirements.

Applicants are encouraged to review WVBE Policy 5202 and Certifications for further details and specific forms. For inquiries, contact Brad Fittro at bfittro@k12.wv.us or visit the WV Department of Education’s Office of Certification Services.

Restricted First Class/Full-Time Permit for Support Staff

The Restricted First Class/Full-Time Permit for Support Staff (Form 1R) is granted to individuals employed for a specific assignment who meet all criteria outlined in Policy 5202, except for the minimum required GPA. It cannot be reissued for any additional or new assignments. This applies to Professional Teaching and Student Support Personnel.

The application process involves submitting Form 1R, which must be completed on paper. Applicants must provide supporting documents, including official transcripts and other specified materials. Detailed instructions and fee information can be found in the “Instructions” section of Form 1R.

Restricted Pre-Professional Certificate for Support Staff

The Restricted Pre-Professional Certificate (Form 1T) for Support Staff is a one-time permit for individuals who have been continuously employed under a First-Class/Full-Time Permit. This certificate is specifically for those who have completed all course requirements of their approved program but have not yet achieved the required passing scores on the Praxis content exams.

These certifications and permits allow individuals at different stages of their educational and professional careers to work in West Virginia’s public school system. The following steps are for those seeking the most common certification, the Professional Student Support Certificate, to learn about the specifics for each requirement category.

Education or Degree Requirements

To qualify for Initial School Counselor Certification in West Virginia, you need to meet one of the following criteria:

  • Hold a master’s degree in school counseling from an accredited institution.
  • Hold a valid out-of-state license endorsed in School Counseling and a master’s degree in counseling from an accredited institution.
  • Hold a master’s degree in counseling from an accredited institution and have completed at least three years of successful experience in public school counseling within the last seven years in the state where the license was issued.

Graduates from in-state institutions should complete Application Form 20S (see West Virginia school counseling degree programs), while those from out-of-state institutions should use Form 20SA. Applications are submitted online, and official transcripts bearing the institution’s seal must be provided as supporting documents.

Tips:

  1. Research Thoroughly: Investigate various programs to ensure they meet West Virginia’s requirements for accreditation. Look for programs that offer comprehensive coursework and practical experience.
  2. Field Experience: Ensure the program includes a robust field experience component, such as internships or practicum, which are critical for hands-on learning and future job readiness.
  3. Accreditation Check: Verify the institution’s accreditation and the specific program to avoid any issues during the certification process.

Testing Requirements

The Praxis® School Counselor test (5422) is an essential requirement for those seeking Initial School Counselor Certification. This test assesses the professional knowledge and competencies necessary for entry-level School Counselors, ensuring they meet the standards relevant to the profession as outlined by the American School Counselor Association (ASCA).

Test Overview:

  • Purpose: To measure the knowledge, skills, and abilities required for competent professional practice as a School Counselor.
  • Standards Alignment: Designed under the ASCA School Counselor Professional Standards & Competencies.
  • Target Audience: School Counselors aiming to work with students in grades pre-K through 12.

Test Details:

  • Test Code: 5422
  • Test Duration: 2 hours
  • Number of Questions: Approximately 120 selected-response questions
  • Cost: $130.00

Content Categories:

  • Foundations: Knowledge of the history, role, and functions of the School Counselor, as well as ethical and legal considerations.
  • Delivery of Services: Understanding of individual and group counseling, classroom guidance, consultation, and program development.
  • Management: Skills in managing and evaluating school counseling programs, including data-driven decision-making.
  • Accountability: Ability to demonstrate the effectiveness of the school counseling program through accountability measures.

To help candidates prepare for the test, free resources are available for download.

Background Checks

A background check is required for Initial School Counselor certification in West Virginia to ensure the safety and well-being of students. This process helps verify that the applicant does not have a criminal history that could disqualify them from working in an educational environment, thereby maintaining a secure and trustworthy school system.

Requirements for the Background Check and How to Meet Them:

Apply for licensure to receive the required service code for the background check.

  • West Virginia Residents:
    • Schedule an appointment with IdentoGo online at IndentGo or via phone at (855) 766-7746.
    • Use the service code received via email.
    • Complete the fingerprinting process and pay directly to IdentoGo at the appointment.
  • Non-West Virginia Residents:
    • Request fingerprint cards from the WVDE office.
    • Complete the fingerprinting on the cards and send them to IndentGo with a completed Hard Card form and payment.

Documentation:

  • Include a notarized Form 7 with the application submitted to the WV Department of Education.

Associated Fees:

  • Fingerprinting for licensure purposes: $47.25 (paid directly to IndentGo).

If any fingerprints are rejected by the WV State Police or FBI, reprinting will be required at no additional cost to the applicant.

Application Process

For the Initial School Counselor certification in West Virginia, you can choose between an online or paper application. Below are the detailed steps for both methods.

Online Application Process:

  1. Establish a Profile:
    • Go to the West Virginia Department of Education Certification Portal at WVDE Certification Portal.
    • Register for an account if you don’t already have one. You may use an existing webtop account if you’ve been employed in the West Virginia school system or create a new webtop login.
  2. Begin the Application:
    • Once registered, log in and select “Begin Application” and then “Create New Application.”
    • Follow the prompts to complete the application.
  3. Review and Submit:
    • Carefully review all entered information.
    • Make any necessary changes before submitting to avoid delays.
  4. Approval and Payment:
    • After submission, you will receive an email notification once your application is approved.
    • Return to the portal to pay the application fee.

Paper Application Process:

Download the necessary forms, including Form 7, from the West Virginia Department of Education website.

Gather notarized Form 7, official transcripts, degrees, endorsements, certificates, and your printed and completed application form.

Mail the completed application and supporting documents to the West Virginia Department of Education, Office of Certification, Building 6, Suite 700, 1900 Kanawha Boulevard, East, Charleston, WV 25305.

Fees Associated with the Application Submission:

Alternative School Counselor Certification Options

Exploring alternative pathways to certification can provide invaluable opportunities for aspiring School Counselors who may not meet traditional requirements. West Virginia offers several alternative certification options, including the First-Class/Full-Time Permit, the Restricted First Class/Full-Time Permit, and the Restricted Pre-Professional Certificate. These permits allow individuals actively enrolled in state-approved programs, those employed in specific assignments, or those in the process of meeting certification requirements to work in student support roles within the public school system. Each option comes with specific requirements and periods of validity ensuring that qualified candidates can advance their careers while fulfilling necessary professional standards.

First-Class/Full-Time Permit for Student Support Personnel

The West Virginia First-Class/Full-Time Permit for Student Support Personnel (Form 1S) is designed for individuals who do not yet meet the requirements for the Professional Student Certificate in School Counseling. Eligible candidates must be enrolled in a state-approved educator preparation program and deemed the most qualified applicant by the county superintendent.

Initial Application Requirements:

  • Application Fee: $35.
  • Payment Link: This can be found HERE.
  • Validity Period: 1 year.

General Requirements:

  • Must be a U.S. citizen or hold eligible documentation (refer to WVBE Policy 5202).
  • Must be of good character and at least 18 years old.

Educational Requirements:

  • A minimum of a bachelor’s degree from a regionally accredited institution.
  • A minimum overall cumulative GPA of 2.5.
  • Completion of at least 30% and field-based coursework for School Counselor, verifying enrollment in the state-approved program.
  • Official transcripts must be sent electronically directly from the institution to cert.transcripts.wvde@k12.wv.us.

Employment Requirement:

  • Must be employed, with the vacancy posted and no certified individuals applying. An offer of employment is required.

Official Recommendation:

  • The superintendent’s recommendation is necessary.

Renewal Requirements:

  • Payment Link: Payment Portal.
  • Validity Period: 1 year (renewable up to 4 times for a total of 5 years).
  • GPA: A minimum Grade Point Average (GPA) of 3.0 for all required coursework.
  • Coursework/Training: Completion of six hours of required coursework. Signature of the designated institutional official, verifying the applicant’s enrollment in the state-approved program.
  • Credential: Must hold a valid or expired WV First-Class/Full-Time Permit, renewing for continued employment in the current position.
  • Testing: Individuals must pass all WVBE required exams upon program completion to apply for a professional certificate.
  • Employment Requirement: Must be employed, with the vacancy posted and no certified individuals applying. An offer of employment is required.
  • Official Recommendation: The Superintendent’s recommendation is necessary.
  • Transcripts: Unofficial transcripts or a grade printout reflecting completed coursework are required for renewal.

For further assistance, contact Brad Fittro at bfittro@k12.wv.us.

Restricted First Class/Full-Time Permit for Support Staff

The Restricted First Class/Full-Time Permit (Form 1R) is an opportunity for individuals seeking employment in specific assignments who meet the criteria outlined in WVBE Policy 5202 but fall short of the minimum GPA requirements. This permit, however, is not renewable for new or additional assignments.

Initial Application:

  • Application Fee: $35
  • Payment Link: Cert Payment
  • Validity Period: 1 year, expiring on June 30, with a one-time renewal option. The total duration under this permit counts towards the five-year limit of a First-Class/Full-Time Permit.

General Requirements:

  • US Citizen or possess eligible documentation (refer to WVBE Policy 5202)
  • Good character
  • Minimum age of 18

Education Level:

  • Minimum of a bachelor’s degree from a regionally accredited institution.
  • Grade Point Average: Overall cumulative GPA below 2.5.
  • Coursework/Training: Completion of 25% or six semester hours (whichever is greater) of the state-approved program in the relevant specialization.
  • Testing: Not required.
  • Employment Requirement: The position must have been posted with no certified applicants, and an offer of employment must be made.
  • Official Recommendation: Superintendent’s endorsement
  • Official Transcripts: Should be sent electronically from the institution to cert.transcripts.wvde@k12.wv.us.

Renewal:

  • Payment Link: Cert Payment
  • Validity Period: 1 year, renewable up to four times for a total of five years
  • Grade Point Average: Minimum 3.0 GPA for all required coursework
  • Coursework/Training: Completion of six semester hours of required coursework with a minimum 3.0 GPA from the accredited institution towards the approved licensure program or BSN degree requirement.
  • Credential: Valid or expired WV First-Class/Full-Time Permit, renewed for continued employment in the current position
  • Testing: None
  • Employment Requirement: Yes
  • Official Recommendation: Superintendent’s endorsement
  • Official Transcripts: Sent electronically from the institution to cert.transcripts.wvde@k12.wv.us.
  • Primary Contact: Brad Fittro, Email: bfittro@k12.wv.us.

Conversion:

To obtain a non-restricted First-Class/Full-Time Permit, applicants must meet the minimum GPA requirement as per WVBE Policy.

For any further queries, you can contact Brad A. Fittro via email at bfittro@k12.wv.us.

Restricted Pre-Professional Certificate for Support Staff

The Restricted Pre-Professional Certificate (Form 1T) is a one-time permit granted to individuals who have been continuously employed under a First-Class/Full-Time Permit. It is intended for those who have completed all course requirements of an approved program but have not yet passed the required Praxis content exams.

Application Requirements:

General Requirements:

  • U.S. Citizen or hold eligible documentation (refer to WVBE Policy 5202)
  • Demonstration of good character
  • Minimum age of 18
  • Education Level: Minimum of a bachelor’s degree from a regionally accredited institution of higher education (IHE)
  • Grade Point Average: Minimum overall cumulative GPA of 2.5
  • Testing: Must have completed all course requirements of the approved program but not attained passing scores on the Praxis content exams.
  • Employment Requirement: Continuous employment in a specific assignment
  • Official Recommendation: Must be recommended by a Superintendent
  • Official Transcripts:
    • Electronic submissions should be sent directly from the institution to cert.transcripts.wvde@k12.wv.us.
    • If sending by mail, address it to the West Virginia Department of Education, Office of Certification Services, Building 6, Suite 550, 1900 Kanawha Boulevard, East, Charleston, WV 25305-0330.
  • Primary Contact: Brad Fittro; Email – bfittro@k12.wv.us.

Application Instructions:

Electronic Application:

  1. Download Application Form: Visit the Application Forms Website to download the necessary form.
  2. Complete the Form: Fill out all required applicant information fields. Coordinate with relevant entities (e.g., school districts, and institutions of higher education) to gather all required information and signatures.
  3. Payment: Pay the application fee online before applying to the Office of Certification. Verify with your employer that the application is complete if employment within the West Virginia educational system is required.
  4. Submit Application: Submit the completed application along with all required supporting documentation (e.g., official transcripts) electronically.

Paper Application:

  1. Download and Print Application Form: Visit the Application Forms Website to download and print the necessary form.
  2. Complete the Form: Fill out all required fields and obtain necessary signatures from related entities.
  3. Payment: Complete payment online at the WV Certification Payment Portal before submitting the paper application.
  4. Mail Application: Send the completed paper application with all required documentation to the Office of Certification at the address provided above.
  5. First-Time Applicants: Upon receipt of the application, first-time applicants will receive an email with a service code to schedule a background check appointment. Follow the provided instructions to complete this process.

Note: If employed within a West Virginia educational system, the application must be uploaded by the employer’s human resources office.

For further information and to ensure compliance with all requirements, review WVBE Policy 5202 and related certification policies.

General Notes for All Applications

  • Processing Time: Up to 90 days due to the large volume of applications.
  • Tracking: Applicants can track their application progress and review or print their certificate electronically using the Certification Check Website.
  • Submission: Paper applications require original signatures and must be mailed or provided to the employing county HR department. Copied and faxed applications are not accepted. Electronic applications are signed electronically.
  • Transcripts: Must be official and seal-bearing. They can be mailed or submitted as eScrip directly from the institution. Electronic copies or PDFs forwarded from the applicant’s email are not accepted.

These alternative certification options provide flexible pathways for individuals at various stages of their careers to work in West Virginia’s public school system while completing their professional requirements.